Before the pandemic erupted numerous boards were preparing to go digital. It’s therefore more important to be able communicate effectively when not in a face-to-face setting. While some of the methods used for in-person meetings don’t necessarily translate to virtual communication There are a few small changes that can make the difference.

Create a schedule for video calls or emails. A schedule will prevent members from getting behind on board communications and makes sure that they check their email regularly regardless whether it’s a meeting day or not.

Utilize video conferencing and screen sharing to give your board members the full experience of collaboration in person. These tools allow for audio and visual communication, which is crucial to build trust within your team.

Be sure to assign one person to keep notes during your virtual meetings. The person who is chosen should be able to record all motions verbatim with the information about who made the move and how it was followed by a second and what the result of the vote was.

Your virtual friends will feel more connected when you use a whiteboard that allows real-time marking. Freehand is a well-known option, since it allows you to draw with markers on a whiteboard. It also includes a group chat option. However, it doesn’t include the capability of sharing files or documents and you’ll require a different application to facilitate audio, visual or text messages outside of your whiteboard. Another option is Mural which is a whiteboard tool with advanced features that are ideal for teams of all sizes. It also is compatible with other apps to add more functionality.

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